Four situations. Four solutions. Concrete.
No invented success stories. Real processes, real numbers, real customers.
Bank reconciliation automated
The bank export of a European payment provider couldn't connect directly to the existing accounting software. Every Monday, the same ritual: CSV export from the bank portal, manual formatting, conversion into the target format, upload prep. 30 minutes per week, 52 weeks a year — hours nobody actually wanted.
A workflow pulls the export automatically every two days, converts it into the target format, and delivers it by email. Only the final import into accounting stays manual — for GDPR reasons and because it now takes 3 minutes. Built-in error handling emails out if an export doesn't come through. No surprises, no forgotten weeks.
~23 hours per year
From 30 minutes per week to 3. The task is no longer part of the Monday rhythm.
Booking reconciliation without searching
Bookings on a platform kept getting lost in the noise. Incoming payments couldn't be matched. Excel lists as shadow bookkeeping, hours of searching for the right confirmation, payment discrepancies that kept compounding. One person spent about an hour a week just on list upkeep.
Incoming confirmation emails are detected and parsed automatically. The relevant data lands in a central, always-current list. Payment matching is now a single click: the confirmation is there, the payment is matched. No more manual typing, no shadow bookkeeping.
0 min/week
List upkeep: 60 minutes → 0. Payment matching: up to 45 minutes per case → max. 5 minutes.
Custom tool instead of workaround
Every receipt was a small piece of theatre: open template, type in data, generate PDF, attach proof of payment, sort, upload, tag. On errors — and there were errors — everything restarted. 15 to 30 minutes per receipt. With 40 receipts a month, a part-time job in itself.
A custom tool with a clear flow: create receipt, attach payment proof, auto-archive, direct upload to accounting. Cancellations sync automatically. No media breaks, no manual copying between tools. The interface fits the internal workflow exactly — built, not retrofitted.
5 minutes per receipt
From 15–30 minutes down to 5. Zero media breaks, zero duplication.
From Excel chaos to real-time project management
A mid-sized construction company managed live projects through Excel Gantt charts. The files travelled by email — mostly outdated, always unclear which version was current. A site lead with five parallel projects spent half a day a week reconciling and chasing updates. Real-time was a wish, not a reality.
A modular project dashboard replaces the Excel landscape: project management, Gantt view, technician and subcontractor management, calendar sync, fine-grained permissions. Everyone sees the same state — site leads, office, subcontractors. Updates go through the system, not email threads.
One source of truth
Real-time data instead of email archaeology. Everyone sees the same thing, whenever they check.
Sounds like your situation?
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